Privacy Policy - sandrasultratrail

📊 Collected Personal Data Scope

Praksis Bilişim & Yayıncılık Ltd. Şti., as we process the following data categories from Sandras Ultra Trail participants:

👤 Identity Data

Name, surname, ID number
Date of birth, gender, nationality
Passport/driver's license information

📞 Contact Data

Email address, phone number
Billing address
Emergency contact person

🏃‍♂️ Athlete Data

Performance and result data
ITRA scores
Race history

🏥 Health Data

Emergency health information
Allergy and medication information
Blood type information

Note: Health data is processed only with explicit consent and for emergency interventions.

🎯 Data Processing Purposes Legitimate Purpose

We use the data we collect for the following legal purposes:

Purpose	Description	Legal Basis
Race Organization	Management of participation registrations and execution of the race	Contract requirement
Security Management	Athlete safety and emergency interventions	Vital interest
Legal Obligations	Accounting, tax, and other legal requirements	Legal obligation
Communication	Race announcements and notifications	Legitimate interest

🛡️ Data Security & Storage Protection

🔐 Encryption

SSL/TLS certificate
Database encryption
Additional encryption for sensitive data

🏢 Access Control

Authorized personnel access
Access log records
Two-factor authentication

💾 Storage Periods

Participant data: 5 years
Invoice records: 10 years
Cookie data: 26 months

Important: Payment card information is not stored by the organization. All payment transactions are processed by licensed payment institutions.

🍪 Cookie Policy Preferences

We use cookies on our website to improve user experience:

Cookie Type	Purpose	Storage Period	Mandatory
Session Cookies	Secure login and site functions	Session duration	✅ Yes
Analytical Cookies	Site usage statistics	26 months	❌ No
Preference Cookies	Remembering user settings	1 year	❌ No

You can manage your cookie preferences through your browser settings. However, disabling some cookies may cause some features of our website to not function properly.

📚 Legal Bases Legislation

Our privacy policy has been prepared in accordance with the following national and international legislation:

🇹🇷 KVKK

Law No. 6698 on the Protection of Personal Data

🇪🇺 GDPR

European Union General Data Protection Regulation

📝 Electronic Commerce

Law No. 6563 on Electronic Commerce

⚖️ Turkish Penal Code

Turkish Penal Code Articles 135-140 on data privacy

📝 User Rights KVKK Article 11

In accordance with Article 11 of Law No. 6698, you have the following rights:

📋 Right to Information

Learn whether your data is being processed

✏️ Right to Rectification

Request correction of incomplete/incorrect data

🗑️ Right to Erasure

Request deletion of your data

⚖️ Right to Object

Object to processing activities

📦 Right to Data Portability

Transfer data to another system

📞 Right to Complain

File a complaint with the KVKK Board

Request Procedures: To exercise your rights, you can submit a written application to info@sandrasultra.org. Your requests will be concluded within 30 days at the latest.

📞 Data Controller Contact

Title: Praksis Bilişim & Yayıncılık Ltd. Şti.

Address: Cember sk. No:177 Aydınlikevler/Ankara 06130

Tax No: 7330413641

MERSIS No: 0733041364100001

Email: info@sandrasultra.org

Phone: +90 532 161 7804

Working Hours: 09:00 - 18:00 (Monday - Friday)

🌐 Social Media Links

You can follow us on our social media accounts:

Update: This policy was updated on June 11, 2025. Changes become effective on the date they are published on our website.